Hall Minutes Sept 2018

Minutes of the meeting of the Trustees of the Williams Memorial Hall
held at the Council Meeting Room Williams Memorial Hall on
Tuesday 11th September 2018 at 8. 48 pm.

PRESENT. Chairman Cllr. Mrs. Helen Evans, Cllr. Miss. Penelope Gwilliam, Cllr. Richard Smith, Cllr. Mark Evans, Cllr Robert Hyde and the Clerk Paul Smith.
1. APOLOGISES FOR ABSENCE.
Apologies for absence were received from Cllr. Miss Jayne Brace delayed in traffic and Cllr. Philip Davies who is away on holiday.
2. TO RECEIVE AND APPROVE THE MINUTES OF THE LAST MEETING.
The Minutes of the meeting held on the Tuesday 10th July 2018 copies having previously been circulated were approved and signed by the Chairman. There were no matters arising.
3. TO DISCUSS BUSINESS RELATING TO THE WMH.
It was previously agreed to purchase an external hard drive. A Toshiba drive has been purchased cost £63.
The fridge in the kitchen is not working. It is over 15 years old. The Clerk recommended that a new fridge is purchased. Cost is approximately £170. This was agreed.
The annual boiler service and gas safety checks have been completed by C S Boxall Limited.
The annual electrical safety check and fire alarm/lighting systems checks have been completed. Two emergency lights have been replaced in the main hall.
The Halls annual insurance including employer liability insurance has been renewed.
Twenty of the Gardening Society’s new tables have been stored under the stage. The Society has been advised that they are stored at the Society’s risk.
The office phone needs replacing the keyboard is not functioning properly. This was agreed.
The container unit in the yard is rusting and needs rubbing down and repainting
4. TO DISCUSS THE GRANT APPLICATION AND WORKS.
A meeting was held previous to this meeting see separate minutes.
5, TO AUTHORIZE PAYMENT OF ACCOUNTS.
Payments relating to Hall expenses were presented and. approved. Payments totalled £3,180.51 as per the attached schedule numbers 1820/32.
6. ANY OTHER BUSINESS.
The Chairman proposed that Bouncy Castles be allowed in the Hall for use by casual hirers. After some discussion this was seconded and unanimously agreed.
The Chairman reported that the Brownies had advised her of a leak in the room where the tables and chairs are stored. The Clerk advised that there is a leak from the roof which was fixed by PBM but has started again. The Clerk will contact PBM again to get the leak sealed.
The issue of storage in the hall was discussed. It was agreed to utilise the current storage container rather than take up the offer of 6 months free rental of a container from Mobile Mini. The container is currently hired out for storage. The Clerk will speak to the current hirer to ask them to clear the unit as soon as possible Maintenance will be needed as previously discussed.

The Chairman closed the meeting at 9. 30 pm

Signed Chairman………………………………………9th October 2018