Council Minutes December 2018

Minutes of the meeting of Coychurch Lower Community Council held at
the Council Meeting Room at the Williams Memorial Hall
on Tuesday the 11th December 2018 at 7.15 pm.

PRESENT. Chairman Cllr. Mrs. Helen Evans, Cllr. Ms Penelope Gwilliam, Cllr. Robert Hyde, Cllr. Mark Evans and the Clerk Paul Smith. Cllr. Dr. Mrs. Elaine Venables was in attendance.
1730. APOLOGIES FOR ABSENCE.
Apologies for absence were received from Cllr. Miss Jayne Brace work commitment, Cllr Philip Davies previous commitment and Cllr. Richard Smith work commitment.
1731. MINUTES.
The Minutes of the meeting held on the Tuesday 13th November 2018 copies having previously been circulated were approved and signed by the Chairman. There were no matters arising.
1732. TO RECEIVE DECLARATIONS OF PERSONAL PREJUDICIAL OR FINANCIAL INTEREST.
There were no declarations of interest.
1733. CLERKS REPORT.
• Regarding the clearing of vegetation from the Brook. The Clerk met on site with one of Natural Resources Wales rivers engineers who inspected and took photographs of all stretches of the Brook. Following a review by them they advised that it was not necessary to carry out any further clearance work this year but it will be put on next year’s schedule.
• The six new litter/waste bins have been purchased from Glasdon and have been received by BCBC. John Rees will forward a plan and timetable for installing the bins next week.
• One of the large planters at the entrance to Manor Drive was smashed by a trailer in an accident. The two new small planters have been used to replace it. The soil and flowers from the large planter were reused. The owner of the trailer has paid for a replacement planter.
• The Town and Community Council Forum meeting was held on Tuesday 27th November 2018 at the Council Chamber BCBC Civic Offices Angel Street Bridgend.
• The Clerk attended the Town & Community Clerks meeting on Wednesday 28th November at BCBC’s Civic Offices. The main issues covered were local government reorganisation planned in the next three to five years, increase in playing field charges and CAT. Major budget cuts are planned for the coming year.
• The Solar powered Christmas Decorations from Plantscape were installed on the 23rd November. The lights came on has planned on the1st December and operate between 6pm and 11pm. Positive feedback has been received from many residents. Moss Technical also set up the Christmas lights at the triangle in Coychurch.
• The Clerk again reported to BCBC’s Highways the poor condition of the roads in Glenwood Close due to the numerous large potholes. They replied that the potholes have been inspected and a job repair order is on their works schedule but due to cost constraints this could take some time.
• The problem of overgrowing vegetation obstructing paths in the village is on the increase again. The Clerk included this in the Chronicle. It was agreed that if the article has no effect then residents will be contacted to ask them to cut back the vegetation concerned.
• The problem of fireworks causing distress to sheep and horses and domestic pets was included in the Chronicle.
• The Clerk included an article in the Chronicle on the problem of Dog Fouling.
• Notification has been received from the Welsh Government that the Section 37 expenditure limit for 2019/2020 is £8.12 per elector.
• Membership of the SLCC has been renewed.
• The Welsh Government proposes to develop a package of resources for Community and Town Councils to increase their awareness and help increase their use of Welsh. The package will include practical resources and support in the most appropriate format whether that is online, in hard copy or delivered in other ways to assist individual Councils to increase their use of Welsh. They have asked Councils to complete a short survey.
• A Christmas Service will be held at Coychurch Crematorium on Thursday 20th December at 6pm all are welcome. Cowbridge Male Voice Choir will be present.

1734. TO DISCUSS THE PURCHASE OF A DEFIBRILLATOR(s) FOR THE WARD.
The Chairman reported that although the Golf Club may purchase a Defibrillator from their own funds, she recommended that the Council includes the cost of two defibrillators in next year’s Precept. With the £1500 grant from the Community Fund this means the Council can now purchase three Defibrillators.
It was proposed seconded and unanimously agreed that the cost of £3000 for two Defibrillators be included in the 2019/2010 Precept. One will be purchased for the Waterton Estate as soon as possible. A suitable location will have to be confirmed and a suitable power source found.
1735. TO DEAL WITH MATTERS CONCERNING THE POLICE.
The Police Report for November 2018 was forwarded by PCSO Sam Dance and reviewed by the Council.
1736. TO DISCUSS MATTERS CONCERNING PLANNING.
PLANNING December 2018
The following planning matters were discussed and agreed.
Applications.
P/18/891/RLX. C5 Business Centre Ltd. Land off Parc Crescent WIE. Vary condition 2 of P/16/833/FUL.
P/18/861/APN. Mr. P. Evans. Maes Y Delyn Main Road Coychurch.
Prior notification for a replacement Barn to store Hat and machinery.
P/18/895/FUL. Mr. & Mrs. Williams 22 Glebeland Close Coychurch CF35 5HE. Proposal: Refurbishment of bungalow to include demolition of conservatory, conversion of garage to study, single storey rear extension and flat roof porch/canopy to front
P/18/880/FUL. Childrens Day Nursery Ltd. Block B Unit C12 Western Ave. BIE. Change use of additional room adjoining existing nursery from office into childcare nursery
Objections
P/18/891/RLX. The Community Council objected because the applicant has already failed to comply with the site conditions set in 2016. The failure to maintain and enforce these conditions will continue to impact on the amenity of the residents of Treoes.
Comments
Nil
Permissions.
A/18/23/ADV. Engenie Ltd. Banks Building Access Road BIE. Two circular
Dibond signs and 2 rectangular Dibond signs.
A/18/24/ADV. TAPI Carpets Unit 10, Royal London Park Waterton, Two illuminated flex box signs to front and side, one goods in sign and one replacement total Graphic. Split acceptance.
P/18/841/FUL. HFD Bridgend. Horsefair Road WIE. One new loading dock to front of Warehouse.
Withdrawn
Nil
Refused.
Nil
Other
Nil
1737. TO DISCUSS ANY ROAD SAFETY ISSUES.
There was no business under this heading.
1738.TO DISCUSS MATTERS CONCERNING FOOTPATHS/RIGHT OF WAYS.
The Clerk presented the Footpath report for December 2018.
As agreed with the Golf Club Cllr. Davies has installed the marker posts and markers on the footpath
crossing the Golf Course.
Reply received from Andrew Mason BCBC’s ROW Manager regarding the ongoing discussions with the landowner of Coed-y-Mwstwr Isaf Farm concerning the possible diversion of Footpaths 12 & 13 Coychurch Lower.  He advised that despite ROW being given the impression that the proposed diversion was acceptable to the landowner he has now advised that he does not wish to proceed with the diversion as originally proposed. In light of the information recently received, the ROW Section is now considering possible alternative options for the diversion to try and resolve the outstanding issues on these footpaths.

If, however, any further proposals do not produce a satisfactory outcome then BCBC will take action to open the footpaths on their definitive alignments.  Unfortunately this would not be a straight forward matter and would require a substantial amount of time, money and other resources to open those routes.  Attached a plan showing the area in question highlighting what would be required in each instance to open those routes.
Given the current situation there is little the Community Council can do other than request regular
progress reports.
1739. TO DISCUSS MATTERS CONCERNING THE BOROUGH.
Cllr. Dr. Mrs Elaine Venables reported that significant budget cuts were expected next year. These will affect most areas but particularly services. There will be an increase in playing field charges and more pressure put on Town and Community Councils to take over assets in their Wards.
The Council asked if the Community Fund will be available in the new financial year. Cllr Venables said she had not yet had confirmation about this but will find out.
She also said that she had received positive feedback from residents about the Christmas lights in the village
1740. TO CONSIDER DONATIONS TO BE MADE BY THE COUNCIL.
There was no business under this heading.
1741. TO REVIEW THE PRECEPT v ACTUAL FOR 2018/2019.
The Precept Actual v Budget Report for 2018/19 was reviewed as at the 31st November 2018. Actual spending
was slightly less than the planned Precept/Budget. In the Reserve there is £1500 Defibrillator grant, £950 Play
Park grant and £130 received for a replacement planter. It was agreed that the £200 unspent on Footpaths ROW
should be spent as soon as possible clearing some of the overgrown footpaths in the village.
1742. TO DISCUSS THE PRECEPT FOR 2019/2020.
The Precept for 2019/2010 was discussed proposed, seconded and agreed. The Precept amount for 2019/2020 is
£25,500. The Chairman suggested that the Rent and Admin charges paid by the Council to the Hall should be
reviewed and independently assessed early next year.
1743. TO AUTHORIZE PAYMENT OF ACCOUNTS.
Payment of cheques numbered 1543 /1545 totalling £833.30 were approved and signed.
1744. ANY OTHER BUSINESS.
There was no other business.
1745. MATTERS BROUGHT FORWARD BY THE PUBLIC.
There was no business under this heading.

The Chairman closed the meeting at 8. 08 pm.

Signed Chairman……………………………………8th January 2019

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