Council Minutes Mar 2017

Minutes of the meeting of the Coychurch Lower Community Council, held at the Council Meeting Room on Tuesday the 14th March 2017 at 7.15 pm.

Present. Chairman Cllr. K. Smith, Cllr. Bruce Nash, Cllr. Miss Deryn Martin, Cllr. Gareth Jones, Cllr. Mrs. Helen Evans and the Clerk Paul Smith. .
1424. APOLOGIES FOR ABSENCE.
Apologises received from Cllr. Miss. Jayne Brace.
1425. MINUTES.
The Minutes of the meeting held on the Tuesday 14th February 2017 copies having previously been circulated were approved and signed by the Chairman.
1426. TO RECEIVE DECLARATIONS OF PERSONAL OR PREJUDICAL INTEREST.
There were no declarations of personal or prejudicial interest.
1427. CLERKS REPORT.
• Following a meeting with BCBC’s ROW department on Friday 10th February, a list has been prepared and agreed to use the £200 budgeted in the Precept to carry out some repairs identified on the Snag List. Currently awaiting an invoice from BCBC. See Footpaths main Agenda.
• The clerk wrote to BCBC’s Highways department requesting that they replace the broken and uneven pavement slabs in Brynffrwd Close. BCBC replied that when a recent ad hoc check was carried out the pavement was within the current legal limits and therefore no repairs would be carried out.
• Letter received from the Boundary Commission for Wales notifying the Council that a second consultation period of the 2018 Review of Parliamentary Constituencies in Wales will take place between the 28th February and the 27th March 2017. Information is on the Commission website at www.bcw2018.org.uk
• Email received from Borough Cllr Dr. Mrs. Venables explaining why the gates of the cark park at Newbridge Fields are locked and not accessible to the public. Copy to all
• Copy of Mr. Ian William’s emails to BCBC reporting that several street lights were out in St Marys View. The Clerk contacted BCBC’s Highways department to ask them to carry out the necessary repairs.
• Email received from Mr. Brian Sewell advising that some residents in the village had received Survey forms from the Police to identify resident’s feelings and perceptions of safety and confidence in the Police.
• The clerk wrote to BCBC’s Highways department highlighting their failure to respond to the letter written to them on road safety issues. The Clerk then wrote to request a meeting with BCBC to discuss outstanding road safety issues. BCBC has now agreed to meet with the Community Council to discuss the issues raised.
• More bank signatories are needed. To be finalized after May’s elections.
• The Clerk attended the quarterly Town and Community Clerks meeting at BCBC. Main issues discussed were
1. Lack of communication and late responses from BCBC.
2. Setting up a direct contact for Clerks in each of BCBC’s departments.
3. Capital Asset Transfer (CAT). Training course are to be arranged.
4. Clerks can now attend and speak at Town & Community Forum meetings.
• Official Code of Conduct training is now strongly recommended for all Councillors. Training to be held after May’s elections.
• Fly tipping was reported by the Mushroom Farm on Bryn Road. The Clerk contacted BCBC to report the incident. After some delay the litter/waste has now been collected.
• Elections. The Clerk obtained copies of the Town & Community Election Nomination Pact. These were discussed and distributed.
• Town & Community Forum meeting held at BCBC Civic offices Monday 13th March at 4pm. Cllr Nash attended the meeting and reported that the meeting was badly attended only 14 were in attendance. He also reported that the new Planning website is now fully operational..
• Email received from Mr. Brian Sewell raising concerns about the new waste collection and recycling scheme.
• Clerk contacted BCBC Highways Maintenance department reporting that repairs are needed to the wooden roof of the bus shelter outside the Williams Memorial Hall. BCBC has allocated a job order for the repair work to be carried out.
• The Clerk reported that some dog owners are discarding full dog “poo” bags and not putting them in the bins available. It costs tax payers money to pay for someone to collect and dispose of the bags. It was agreed that the Clerk would bring this to the attention of all residents and include this in the next edition of the Chronicle.
1428. POLICE.
PCSO Meurig Coleman was not in attendance. The Clerk presented the Police Report
for February 2017.
1429. PLANNING MATTERS.
The Planning Sub Committee met on Friday 10th February 2017. Minutes of the Planning Sub Committee Meeting were previously circulated to all Council members.
1430. TO DISCUSS ANY ROAD SAFETY ISSUES.
A meeting has been arranged with BCBC‘s Highways department to discuss road safety issues previously reported to them. The Chairman, Vice Chairman and the Clerk will attend the meeting.
1431. TO DISCUSS MATTERS CONCERNING FOOTPATHS/RIGHT OF WAYS.
Cllr. Gareth Jones reported;
• Blockages:- FootpathNo. 19 at the Brocastle brook. – Work commenced on schedule during w/c 20 Feb. to replace the unsafe footbridge. Despite bad weather conditions affecting access, the majority of the major works has been completed, including pedestrian gates at both ends of the bridge. Minor works remain to be completed and this is hoped to be finished during w/e 20 March, at which point the temporary closure notice can be removed. RoW have been requested to inform us when this is fully reopened.
• No.13. Locked gate on railway underpass between Mannings and Torcoed farm:- Andrew Mason, head of RoW, met with Torcoed landowner on 23 Feb., and it was agreed to install a kissing gate adjacent to the locked 5 bar type gate. These gates are not currently in stock with BCBC, but an order will be placed, and the landowner informed when it is available for installation – anticipated late April/early May.

• No. 13 West of Torcoed farm, but not on land belonging to Torcoed:- This is the longstanding blockage, and BCBC were requested to commence reopening procedures during last summer following my approaches to the landowner who was not opposed in principle to its reopening.
It is reported that RoW are having difficulties contacting the landowner, and since this will now
be the sole remaining blockage throughout our footpath network, it is suggested that the Clerk
responds to BCBC, thanking them for their efforts in terms of rectifying other footpath issues in
the parish, and requesting estimated timings for significant progress on this remaining problem.
Other footpath issues:-
• Good progress has been made in rectifying the issues highlighted in the snag list, and to aid the rapid conclusion of more minor problems, it was previously agreed that the £200 set aside for 2016/17 would be used to towards some of the work involved. This work will be carried out by BCBC contactors (no involvement with us) and an invoice for that amount will be forwarded – by BCBC – to the Clerk shortly. Funded/part funded work will include work on stiles on No. 11 out towards Ty Candy, and the erecting a marker post near to “Moorlands” near Treoes moors (to replace the fallen signpost).
• This year’s annual walking Festival. The Clerk and I will be meeting with Sarah Harris of Love2Walk on Friday 19th. March, with a view to progressing and developing our involvement with this year’s walking festival, and any other walking associated activities which may be of benefit to the village.
1432. TO DISCUSS MATTERS CONCERNING THE BOROUGH
Borough Cllr. Dr. Mrs. Elaine Venables was not in attendance.
1433. TO CONSIDER DONATIONS TO BE MADE BY THE COUNCIL
There was no business under this heading.
1434. TO AUTHORIZE PAYMENT OF ACCOUNTS.
Payment of cheques numbered 1469 /1470 totalling £245 were approved and signed.
1435. ANY OTHER BUSINESS.
There was no other business,
1436. MATTERS BROUGHT FORWARD BY THE PUBLIC.
There were no members of the public present.

The Chairman closed the meeting at 8. 01pm.

Signed Chairman…………………………………… 11th April 2017

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